Admin Maintenance Officer

The Excellence Community Education Welfare Scheme (ECEWS) is a leading and reputable indigenous non-governmental organization that promotes access to qualitative healthcare, Education and economic strengthening opportunities for all Nigerians. With its headquarters in Uyo, Akwa Ibom State with a corporate office in Abuja, ECEWS has presence in 17 States across the South-South, South East, South West and North Central Nigeria with a strong client portfolio with the Global Fund to fight against AIDS, TB and Malaria, United States agency for international development (USAID), United States Centers for Disease Control and Prevention (US CDC), The United Nations office of Projects, World Bank & Federal Government of Nigeria. Since its founding in 2001, ECEWS has built a vast network of health and allied professional staff, partners and collaborators which has earned her a solid reputation among its funders and is well regarded by competitors and partners alike

We seek applications from qualified persons for the following position under the Global Fund National Alignment for HIV Impact;

Position: Admin Maintenance Officer
Number of Persons: 1

Position Location: Akwa Ibom State
 

Overall Job Function:

The Admin Maintenance Officer shall manage all administrative, human resources, procurement activities, his support will include but not limited to supervision and coordination of the provision of all administrative and personnel support required for the project, ensuring that appropriate control reporting structures are maintained in accordance with ECEWS and donor rules and regulations at the field office. H/she will coordinate and act as focal point for issues relating to Administrative matters (including salary payment, travel allowances, accrued annual leave etc.) at the zonal office.

 Duties & Responsibilities

  • Serve as key administrative liaison to the ECEWS Regional office
  • Ensure that the project office operates at all times in accordance with all necessary rules and regulations.
  • Supervise the coordination of regional logistics, including transportation and lodging arrangements, for meetings, workshops, conferences, and short-term personnel.
  • Oversee purchases of office supplies, as well as general office operations and maintenance where necessary
  • Maintain tracking systems for regional inventory, action memos, approvals, and other administrative tasks
  • Oversee maintenance of the systematically filing system in the regional office for documents retention and security.
  • Manage personnel issues of regional/field office staff by liaising with the Human Resource/ Admin Unit for proper interpretation of ECEWS rules & regulations
  • Assist in recruitment of short-term local consultants and staff, as needed
  • Manage and oversee all local contracts, subcontracts, and other agreements within the region
  • Any other duties assigned

 

Qualifications:

  • University degree in Humanities, Numeric/ Social Science
  • Minimum 5 years’ experience in office administration and operations
  • Minimum of 2 year experience in a GF funded project or equivalent in a similar position.
  • Hands on experience in the use of computer (Word processing, Excel, and database programs).
  • Strong data management and analysis skills
  • Strong organizational and prioritization skills
  • Excellent interpersonal and communication skills
  • Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment

Note

This vacancy will close on the 3rd of June, 2022

Method of Application

Interested and qualified candidates should send a detailed resume and a one-page cover letter as one (1) MS Word document explaining suitability for the position to Human Resources Unit through this email address: careers@ecews.org

APPLICATION MUST EXPLICITLY STATE YOUR FULL NAMES, THE POSITION OF

INTEREST WITH PREFERRED LOCATION as the subject of the email.

Candidates are advised to provide three professional referees with email addresses and phone numbers.

Eligible female applicants are encouraged to apply. ECEWS has a competitive compensation package and is an equal opportunity employer (EOE)

ECEWS does not charge candidates a fee for a test or interview.

Only shortlisted candidates will be contacted.